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R&D Committee Calendars

Click here for the 2021 list of all VAPAHCS R&D Committee and Subcommittee meeting dates.

  • Research and Development Committee

    The R&D Committee is responsible, through the Chief of Staff to the Director, for advising and assisting the Director in providing oversight, planning, and execution of the VA Palo Alto Health Care System (VAPAHCS) R&D program, and assisting the Director in maintaining high standards throughout the R&D program.  Those standards include ensuring the scientific and ethical quality of VAPAHCS research projects, the protection of human subjects in research, the safety of personnel engaged in research, the welfare of laboratory animals, the security of VA data, and the security of Veterans Health Administration (VHA) research laboratories.

    All R&D activities within VAPAHCS, whether funded or unfunded, are within the purview of the R&D Committee.

    Click here to review the current Committee & Subcommittee Schedules.

    Note:

    • The Committee Schedule lists all committee meeting dates, material receipt deadline dates, and committee coordinators.
    • Please note that you must have all required subcommittee reviews completed before your project can be reviewed at the R&D Committee meeting.
    • The research may not begin until the R&D committee and all appropriate subcommittees have approved the project.
    When Generally held on the 3rd Wednesday of the month at 1:00 p.m.
    Location Building 101, Director’s Conference Room B3-120
    Contact Acting Coordinator Lauren Gee 
    lauren.gee@va.gov
    (650) 493-5000 ext. 66029
    Deadline to Submit

    Project/Protocol:

    Last day of the month prior to the R&DC meeting per the Schedule

    R&D Committee
    Acting Coordinator: Lauren Gee x66029

    Meeting DateDeadline Date
    1/20/2112/31/20
    2/17/211/31/21
    3/17/212/28/21
    4/21/213/31/21
    5/19/214/30/21
    6/16/215/31/21
    7/21/216/30/21
    8/18/217/31/21
    9/15/218/31/21
    10/20/219/30/21
    11/17/2110/31/21
    12/15/2111/30/21

    • Institutional Animal Care and Use Committee (IACUC)

      This Subcommittee of the Research and Development Committee (R&DC) is responsible for reviewing all use of animal subjects, including proposed and ongoing studies, as they relate to animal welfare laws, regulations, and policies.  The Institutional Animal Care and Use Committee (IACUC) is properly appointed in accordance with the PHS Policy IV.A.3.a and is qualified through the experience and expertise of its members to oversee the Institution's animal care and use program and facilities.  No project involving the use of animal subjects can be undertaken until approved by the IACUC and the R&DC.

      Click here to review the current Committee & Subcommittee Schedules.

      When

      Generally held on the 4th Tuesday of the month
      Note: meetings are a week earlier in November & December due to holidays

      Contact Amadita Dicochea

      amadita.dicochea@va.gov

      Deadline to Submit

      Project/Protocol:

      Generally, 1st Friday of the month per the Schedule

      Institutional Animal Care and Use Committee (IACUC)
      Coordinator: Amadita Dicochea

      Meeting DateDeadline Date
      1/26/211/1/21
      2/28/212/2/21
      3/23/21 3/2/21
      4/27/21 4/2/21
      5/25/21 5/3/21
      6/22/21 6/1/21
      7/27/21 7/2/21
      8/24/21 8/2/21
      9/28/21 9/3/21
      10/26/21 10/1/21
      11/16/21* 10/22/21
      12/14/21* 11/19/21
      *November & December meetings are on the 3rd Tuesday
    • Institutional Review Board (IRB)

      The Institutional Review Board (IRB) is a subcommittee of the Research and Development (R&D) Committee.  The R&D Committee and the IRB are responsible for ensuring that research at the Veterans Affairs Palo Alto Health Care System (VAPAHCS) is conducted under the most rigorous ethical standards in order to assure the protection of the rights, welfare, and safety of the veteran patients and other research subjects.  The Stanford University IRB is the IRB of record for all VAPAHCS and PAVIR protocols involving medical human subjects and non-medical human subjects prior to the start of any research.

      Click here to review the current Committee & Subcommittee Schedules.

      When

      If your project involves the use of stem cells a separate committee meeting is required.  Check this link to Stanford’s Schedule for Research Compliance panels to confirm date(s):
      Stanford Panel Meeting Dates & Deadlines

      Deadline to Submit

      Project/Protocol:

      1st of each month per the Schedule

      Institutional Review Board (IRB)
      Please see Stanford IRB website

    • Scientific Review Subcommittee

      This subcommittee is responsible for maintaining high standards for scientific quality for all research projects.  The Scientific Review Subcommittee consists of a minimum of nine voting members who are VA Palo Alto Health Care System (VAPAHCS) Principal Investigators or otherwise experienced VAPAHCS investigators.

      Note:  New projects completely submitted in accordance with R&D Committee policies prior to the first calendar day of each month will be considered for Scientific Review Subcommittee approval that month.

      Click here to review the current Committee & Subcommittee Schedules.

      When  Generally held on the 2nd Thursday of the month
      Contact Acting Coordinator Karam Kaur 
      karamjeet.kaur@va.gov
      (650) 493-5000 ext. 68091

      Scientific Review Subcommittee
      Acting Coordinator: Karam Kaur x68091

      Meeting DateDeadline Date
      1/14/21 12/31/20
      2/11/21 1/31/21
      3/11/21 2/28/21
      4/15/21 3/31/21
      5/13/21 4/30/21
      6/10/21 5/31/21
      7/15/21 6/30/21
      8/12/21 7/31/21
      9/9/21 8/31/21
      10/14/21 9/30/21
      11/11/21 10/28/21
      12/9/21 11/30/21
    • Subcommittee on Research Safety (SRS)

      The  Subcommittee on Research Safety (SRS) serves as an advisory committee to the Research and Development Committee (R&DC) on safety issues related to the performance of research studies at VAPAHCS.  It serves to ensure the safety of personnel by coordinating national, state, and local polices pertaining to safety.  The SRS is responsible for reviewing the safety aspects of all projects prior to initiation.  This review includes the storage, use and disposal of chemicals, radioisotopes, microbial agents, recombinant DNA, human tissues/specimens, biological toxins, non-microbial agents, and physical agents.

      Click here to review the current Committee & Subcommittee Schedules.

      When  Generally held on the 1st Tuesday of the month
      Contact Amadita Dicochea
      amadita.dicochea@va.gov
      Deadline to Submit

      Project/Protocol:

      4th Monday of the previous month per the Schedule

      Subcommittee on Research Safety
      Coordinator: Amadita Dicochea

      Meeting DateDeadline Date
      1/5/21 12/22/20
      2/2/21 1/19/21
      3/2/21 2/16/21
      4/6/21 3/23/21
      5/4/21 4/20/21
      6/1/21 5/18/21
      7/6/21 6/22/21
      8/3/21 7/20/21
      9/7/21 8/24/21
      10/5/21 9/21/21
      11/2/21 10/19/21
      12/7/21 11/23/21
    • R&D Committee and Subcommittee Annual Calendars

      Note:

      • The Committee Schedule lists all committee meeting dates, material receipt deadline dates, and committee coordinators.
      • Please note that you must have all required subcommittee reviews completed before your project can be reviewed at the R&D Committee meeting.
      • The research may not begin until the R&D committee and all appropriate subcommittees have approved the project.


      R&D Committee
      Acting Coordinator: Lauren Gee x66029

      Meeting Date Deadline Date
      1/20/21 12/31/20
      2/17/21 1/31/21
      3/17/21 2/28/21
      4/21/21 3/31/21
      5/19/21 4/30/21
      6/16/21 5/31/21
      7/21/21 6/30/21
      8/18/21 7/31/21
      9/15/21 8/31/21
      10/20/21 9/30/21
      11/17/21 10/31/21
      12/15/21 11/30/21


      Institutional Animal Care and Use Committee (IACUC)
      Coordinator: Amadita Dicochea

      Meeting Date Deadline Date
      1/26/211/1/21
      2/28/212/2/21
      3/23/21 3/2/21
      4/27/21 4/2/21
      5/25/21 5/3/21
      6/22/21 6/1/21
      7/27/21 7/2/21
      8/24/21 8/2/21
      9/28/21 9/3/21
      10/26/21 10/1/21
      11/16/21* 10/22/21
      12/14/21* 11/19/21
      *November & December meetings are on the 3rd Tuesday


      Scientific Review Subcommittee
      Acting Coordinator: Karam Kaur x68091

      Meeting Date Deadline Date
      1/14/21 12/31/20
      2/11/21 1/31/21
      3/11/21 2/28/21
      4/15/21 3/31/21
      5/13/21 4/30/21
      6/10/21 5/31/21
      7/15/21 6/30/21
      8/12/21 7/31/21
      9/9/21 8/31/21
      10/14/21 9/30/21
      11/11/21 10/28/21
      12/9/21 11/30/21


      Subcommittee on Research Safety 
      Coordinator: Amadita Dicochea

      Meeting Date Deadline Date
      1/5/21 12/22/20
      2/2/21 1/19/21
      3/2/21 2/16/21
      4/6/21 3/23/21
      5/4/21 4/20/21
      6/1/21 5/18/21
      7/6/21 6/22/21
      8/3/21 7/20/21
      9/7/21 8/24/21
      10/5/21 9/21/21
      11/2/21 10/19/21
      12/7/21 11/23/21

      Institutional Review Board (IRB)
      Please see Stanford IRB website

    Last Modified: January 8, 2021 6:08pm
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