Post-Award Analyst I/II

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Post-Award Analyst I/II

Date Posted March 14, 2018
Job Type Regular
Hours Per Week 40
PAVIR Job ID ADM1805.18
Salary Range DOE


The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Post-Award Analyst who works under minimal supervision to manage post-award activities on grants and contracts, both routine and complex. The Post-Award Analyst will independently provide comprehensive post-award service to Principal Investigators (PI’s) and will maintain internal post-award processes, including accurate qualitative and financial data input and data maintenance.

Functions of this position shall be performed in fulfillment of PAVIR’s values, utilizing continuous improvements in processes, policies, and procedures to nurture an environment which fosters service to our customers and administrative excellence.

Functions of this position shall be performed in fulfillment of PAVIR’s values, utilizing continuous improvements in processes, policies, and procedures to nurture an environment which fosters service to our customers and administrative excellence.

PAVIR offers generous benefits, great work-life balance, as well as friendly, close-knit, and supportive environment.

This is a regular, full time (40 hrs/wk), exempt position.

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved Without Compensation (WOC) appointment with VAPAHCS and complete a background check before they can commence work.


Perform timely, compliant, high quality post-award administration:

  • Review monthly PI statements
  • Set up new budgets in Solomon software as needed
  • Monitor spending on an ongoing and regular basis
  • Prepare projections and forecasts identifying any areas needing update
  • Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness of expenditures in accordance with sponsor, PAVIR and VA policies and regulations
  • Monitor effort certification for accuracy and timeliness
  • Prepare timely submission of scientific and financial progress reports to sponsors
  • Review files for post-award after hand-off from pre-award
  • Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies
  • Review, understand and be able to communicate the need for sponsor’s prior approval processes
  • Implement internal compliance requirements, including VA compliance
  • Perform PAVIR processes for data input and file maintenance

Communicate with internal and external parties:

  • Communicate status updates and work flow needs intra- and inter-departmentally
  • Communicate with PIs monthly or more frequently as needed to review PI portfolio including:
    • Monthly expenses
    • Projects
    • Effort
    • Reporting requirements
  • Liaise between PI and sponsor or subrecipients to obtain needed approvals
  • Initiate, amend, and terminate subaward agreements and personnel agreements
  • Assist with other tasks as assigned
  • Participate in department activities and process improvement activities, as well as policy development.
  • The Analyst may be assigned a lead role in moderate complexity work groups.
  • Contribute and help maintain Standard Operating Procedures for department and position.



Required:  B.A./B.S. degree (or equivalent combination of education and experience);

Desired:  B.A./B.S. degree in business, finance, accounting, or Research Administration.


  • CRA certification desired;


Required: 3+ years of work experience in research administration involving interactions with individuals at all levels; experience providing customer service.

Desired:  2+ years of Federal post award administration in medical research environments, including NIH and DOD funding.

Knowledge / Skills / Abilities:


  • Comprehensive knowledge in areas of Post-Award Grants Management
  • Experience creating, reviewing and interpreting financial project reports of moderate scope and complexity
  • Demonstrated ability to work with both detailed and broad guidance, seeking out answers using available resources
  • Demonstrated ability to analyze complex and/or ambiguous situations, identify workable solutions and their potential outcomes; must have good judgment and decision-making skills
  • Strong initiative in resolving problems and developing and implementing solutions, under the guidance of Manager
  • Demonstrated ability to effectively balance customer service with regulatory compliance
  • Strong verbal and written communication skills
  • Excellent interpersonal and organizational skills; must be proactive and flexible
  • Experience managing multiple priorities and ability to know when to ask for help when prioritizing in a deadline-driven environment
  • Ability to learn spreadsheet and database software in financial analysis, fiscal management, and financial reports
  • Ability to communicate and work effectively and collegially in a team environment
  • Demonstrated commitment to excellence in customer service and performance


  • Knowledge of sponsored-project related compliance, including knowledge of federal regulations, such as Uniform Guidance and NIH grants policy statement
  • Federal and non-federal grants administration knowledge
  • Experience working in a professional research environment
  • Experience submitting proposals to a large number of diverse external funding sources

Environmental Conditions / Physical Demands:

Physical: Sitting in front of a computer for extended periods of time, repetitive movement, etc.

Environmental: Office environment

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information:

PAVIR is pleased to be an Equal Opportunity Employer for Minorities, Females, Protected Veterans, and Qualified Individuals with a Disability.


  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance
  • LTD / STD
  • Flexible Spending Account
  • Vacation
  • Sick Leave
  • Holidays
  • 401(k) Retirement Plan
  • Employee Assistance Program
  • Commuter Benefits
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