Post-Award Analyst I/II

Post-Award Analyst I/II

Date Posted December 28, 2017
Job Type Regular
Hours Per Week 40
PAVIR Job ID ADM1805.18
Salary Range DOE

Description

The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Post-Award Analyst who works under minimal supervision to manage post-award activities on grants and contracts, both routine and complex. The Post-Award Analyst will independently provide comprehensive post-award service to Principal Investigators (PI’s) and will maintain internal post-award processes, including accurate qualitative and financial data input and data maintenance.

Functions of this position shall be performed in fulfillment of PAVIR’s values, utilizing continuous improvements in processes, policies, and procedures to nurture an environment which fosters service to our customers and administrative excellence.

Functions of this position shall be performed in fulfillment of PAVIR’s values, utilizing continuous improvements in processes, policies, and procedures to nurture an environment which fosters service to our customers and administrative excellence.

PAVIR offers generous benefits, great work-life balance, as well as friendly, close-knit, and supportive environment.

This is a regular, full time (40 hrs/wk), exempt position.

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved Without Compensation (WOC) appointment with VAPAHCS and complete a background check before they can commence work.

Duties:

Perform timely, compliant, high quality post-award administration:

  • Review monthly PI statements
  • Set up new budgets in Solomon software as needed
  • Monitor spending on an ongoing and regular basis
  • Prepare projections and forecasts identifying any areas needing update
  • Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness of expenditures in accordance with sponsor, PAVIR and VA policies and regulations
  • Monitor effort certification for accuracy and timeliness
  • Prepare timely submission of scientific and financial progress reports to sponsors
  • Review files for post-award after hand-off from pre-award
  • Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies
  • Review, understand and be able to communicate the need for sponsor’s prior approval processes
  • Implement internal compliance requirements, including VA compliance
  • Perform PAVIR processes for data input and file maintenance

Communicate with internal and external parties:

  • Communicate status updates and work flow needs intra- and inter-departmentally
  • Communicate with PIs monthly or more frequently as needed to review PI portfolio including:
    • Monthly expenses
    • Projects
    • Effort
    • Reporting requirements
  • Liaise between PI and sponsor or subrecipients to obtain needed approvals
  • Initiate, amend, and terminate subaward agreements and personnel agreements
  • Assist with other tasks as assigned
  • Participate in department activities and process improvement activities, as well as policy development.
  • The Analyst may be assigned a lead role in moderate complexity work groups.
  • Contribute and help maintain Standard Operating Procedures for department and position.

Requirements:

EDUCATION:

Required:  B.A./B.S. degree (or equivalent combination of education and experience);

Desired:  B.A./B.S. degree in business, finance, accounting, or Research Administration.

LICENSE / CERTIFICATION:

  • CRA certification desired;

EXPERIENCE:

Required: 3+ years of work experience in research administration involving interactions with individuals at all levels; experience providing customer service.

Desired:  2+ years of Federal post award administration in medical research environments, including NIH and DOD funding.

Knowledge / Skills / Abilities:

Required:

  • Comprehensive knowledge in areas of Post-Award Grants Management
  • Experience creating, reviewing and interpreting financial project reports of moderate scope and complexity
  • Demonstrated ability to work with both detailed and broad guidance, seeking out answers using available resources
  • Demonstrated ability to analyze complex and/or ambiguous situations, identify workable solutions and their potential outcomes; must have good judgment and decision-making skills
  • Strong initiative in resolving problems and developing and implementing solutions, under the guidance of Manager
  • Demonstrated ability to effectively balance customer service with regulatory compliance
  • Strong verbal and written communication skills
  • Excellent interpersonal and organizational skills; must be proactive and flexible
  • Experience managing multiple priorities and ability to know when to ask for help when prioritizing in a deadline-driven environment
  • Ability to learn spreadsheet and database software in financial analysis, fiscal management, and financial reports
  • Ability to communicate and work effectively and collegially in a team environment
  • Demonstrated commitment to excellence in customer service and performance

Desired:

  • Knowledge of sponsored-project related compliance, including knowledge of federal regulations, such as Uniform Guidance and NIH grants policy statement
  • Federal and non-federal grants administration knowledge
  • Experience working in a professional research environment
  • Experience submitting proposals to a large number of diverse external funding sources

Environmental Conditions / Physical Demands:

Physical: Sitting in front of a computer for extended periods of time, repetitive movement, etc.

Environmental: Office environment

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org

PAVIR is pleased to be an Equal Opportunity Employer for Minorities, Females, Protected Veterans, and Qualified Individuals with a Disability.

Benefits

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance
  • LTD / STD
  • Flexible Spending Account
  • Vacation
  • Sick Leave
  • Holidays
  • 401(k) Retirement Plan
  • Employee Assistance Program
  • Commuter Benefits
Please complete the information below and upload your documents (i.e. cover letter and resume / curriculum vitae) as ONE document for this specific position.
upload file … Limit reached, delete at least one file above to add more.  

You may only upload a file with the following file type: .doc, .docx, .txt, or .pdf
How did you find us?
Please choose one
U.S. Equal Employment Opportunity / Affirmative Action Information
YOUR PARTICIPATION IS VOLUNTARY

The Palo Alto Veterans Institute for Research (PAVIR) is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

It would greatly facilitate our compliance with Federal and State Equal Employment Opportunity / Affirmative Action guidelines if you would complete the information below. Completion is voluntary and this information will be kept confidential and separate from your application.

EEO is the Law. Click here to view information on your protections under Federal Law from discrimination.

In addition, PAVIR is a government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and we request information regarding an applicant’s protected veteran status in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classifications of protected categories are as follows:

  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, navel, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

If you believe you belong to any of the categories of protected veterans listed above, please indicate by making the appropriate selection.

Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Autism
  • Bipolar disorder
  • Post-traumatic stress disorder (PTSD)
  • Deafness
  • Cerebral palsy
  • Major depression
  • Obsessive compulsive disorder
  • Cancer
  • HIV/AIDS
  • Multiple sclerosis (MS)
  • Impairments requiring the use of a wheelchair
  • Diabetes
  • Schizophrenia
  • Missing limbs or partially missing limbs
  • Intellectual disability (previously called mental retardation)
  • Epilepsy
  • Muscular dystrophy

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job by contacting hr@pavir.org. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Certification of Resume Submission

By selecting the checkbox below, I am certifying all the information I have provided with my application is true and complete to the best of my knowledge. I understand that all PAVIR employees must complete a “Without Compensation” (WOC) appointment through the VA Research Administration office, which includes fingerprinting, a background check, training, and verification of my education background (including licensure if required for the position I am applying for).

I understand that the information and materials I have submitted as part of the resume submission process is subject to verification and I hereby authorize PAVIR to verify the information provided with my resume submission. Further, I certify that I understand that if I am hired, any misrepresentations, falsifications, or omissions may be grounds for termination of my employment with this organization.