Clinical Research Outreach and Education Coordinator I/II (Spanish Speaking)

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Clinical Research Outreach and Education Coordinator I/II (Spanish Speaking)

Date Posted January 9, 2018
Job Type Regular
Hours Per Week 40
PAVIR Job ID PEV1801.18
Salary Range DOE


PAVIR is seeking an Outreach and Education Coordinator to perform duties related to the coordination of clinical studies and community outreach on dementia and aging patients from diverse backgrounds in the greater Bay Area.

The goal of the project is to do community outreach and education of health professionals, patients and their families in English and Spanish about dementia. The Outreach and Education Coordinator will be working closely with a Stanford faculty and team, in addition to daily contact with a large number of patients and families in the community.

Strong organizational skills, excellent communication skills and Spanish fluency are necessary for the person applying to this position.

Must be available to occasionally work evening and weekend hours to conduct community events.

We are seeking applicants with strong interpersonal skills and ability to problem-solve. Individuals with strong interest in dementia and clinical research are encouraged to apply.  Previous experience in human-subject research and familiarity with REDCAP database is desired.

This is a regular, full-time (40 hours a week), non – exempt position.

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check before they can commence work.


  • Serve as primary contact with research participants, sponsors, and regulatory agencies
  • Assist in developing recruitment strategies
  • Collect and manage participant and patient data for clinical research projects
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct
  • Monitor how participants are recruited, data completion and protocol deviations.
  • Prepare regular progress reports on these matters and propose and implement strategies to keep team on target, with input from the principle investigator as needed
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements
  • Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms
  • Conduct quality assessment of data in project redcap database
  • Coordinate community educational outreach events about dementia and aging in English and Spanish
  • Foster community relationships
  • Utilize materials created by PI to conduct small educational events to increase dementia awareness in the community
  • Interview community participants to identify their educational needs
  • Assist PI and the team to create educational materials based on community needs analyses
  • Participate in site monitoring visits and regulatory audits
  • Prepare regulatory submissions and ensure Institutional Review Board (IRB) renewals are completed.
  • Ensure compliance with research protocols; Review and audit case report forms for completion and accuracy with source documents
  • Assists with other study-related duties as needed



  • Required: Two-year college degree in health care, science, education, communication or in a related field;
  • Desired: BA/BS degree (or equivalent experience) in health care, science, education, communication or in a related field;
  • Required: Bilingual, able to read, write and speak Spanish proficiently

License / Certification:

  • Preferred: Society of Clinical Research Associates or Association of Clinical Research Professionals (ACRP) certification

Work Experience:

  • Required: 1 or more years of experience in human subject research
  • Desired: Familiarity with REDCAP databases

Knowledge / Skills / Abilities:

  • Fluent Spanish speaker: able to read, write and speak in Spanish proficiently
  • Must be available to occasionally work evening and weekend hours to conduct community events
  • Strong interest in dementia and clinical research
  • Practical knowledge of IRB and regulatory requirements
  • Strong knowledge of research procedures gained through education or experience
  • Knowledge of VA and its health care system in regards to clinical research studies preferred
  • Demonstrated ability to work with human study participants
  • Experience recruiting subjects for clinical studies
  • Familiarity and ability to apply standard concepts, practices, and procedures within the research field
  • Excellent interpersonal, verbal, and written communication skills
  • Strong organizational skills and ability to work independently and as part of a team
  • Proficiency with Microsoft Office: Word, Excel, etc.
  • Ability to quickly learn and master computer programs
  • Ability to use and apply analytical and mathematical skills effectively

Environmental Conditions / Physical Demands:

Physical: Lifting and pulling objects up to 40 lbs occasionally; light/fine grasping, etc. Must be able to sit, bend, stand for long periods of time.

Environmental: Office, hospital/clinical, and community settings.

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information:

PAVIR is pleased to be an Equal Opportunity Employer for minorities, women, protected Veterans, and qualified individuals with a disability. If you need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department.


  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance – paid by PAVIR
  • Long-term Disability Insurance – paid by PAVIR
  • Short-term Disability Insurance – paid by PAVIR
  • Flexible Spending Account
  • Vacation
  • Sick Leave
  • Holidays
  • 401(k) Retirement Plan with Company Match and Profit Share
  • Employee Assistance Program
  • Commuter Benefits
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The Palo Alto Veterans Institute for Research (PAVIR) is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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