Clinical Research Project Manager I

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Clinical Research Project Manager I

Date Posted January 4, 2018
Job Type Regular
Hours Per Week 40
PAVIR Job ID CAS1801.18
Salary Range DOE


The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Clinical Research Project Manager to support the conduct of a multi-center study to develop and validate a practical and highly accurate screen to identify general hospital patients at high risk for mental health problems following sudden serious illnesses or injuries. The study is funded by the NIH National Institute on Minority Health and Health Disparities and will enroll 76% ethnic/racial minorities to ensure that the screen performs well for all.

The Project Manager will assist the Principal Investigator (PI), Eve B. Carlson, Ph.D., with coordination of communication amongst the PIs, Site PIs, Co-investigators, and study staff at the data collection sites. The Project Manager oversees day-to-day study conduct, supports the PIs in the study management activities, and coordinates communication across all study team members.

This is a regular, full-time (40 hours a week), exempt position.

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check before they can commence work.


Managing staff communication and project activities:

  • Visit the data collection sites to plan study start-up
  • Meet via teleconference on a weekly basis with research coordinators from each site to ensure continuity of procedures and track enrollment and retention at each site
  • Assist with hiring project staff, personnel administration, and supervision of the Research Assistant
  • Manage the process for electronic data collection, including working with online data management system
  • Purchase and set up tablets for data collection and syncing; support data collection at sites
  • Support recruitment and data collection at the Stanford site
  • Manage and coordinate day-to-day project and office activities
  • Assist with budget monitoring; organize and track team expenses, budgets and expense reports
  • Coordinate communication across study team members, organize meetings and conference calls and coordinate with study team members
  • Organize and maintain a system for tracking and scheduling all components of the project as delineated in the Statement of Work (SOW)
  • Assist in the dissemination of site-specific project information and study progress to study sites

Managing and maintaining regulatory compliance, procedures, and study materials:

  • Prepare materials for IRB submissions, revisions, and renewals
  • Prepare materials for NIH research progress reports
  • Obtain and maintain Stanford Institutional Review Board approval
  • Support IRB approval and maintenance for other study sites
  • Coordinate the implementation of the study protocol

Other project related responsibilities:

  • Prepare and format administrative reports, manuscripts and conference presentations consistent with style requirements of peer-reviewed scientific journals
  • Assist with other study-related duties as needed



  • Required: Master’s Degree (or equivalent experience) in Psychology or Clinical Psychology or related field
  • Desired:D. in Psychology or Clinical Psychology or related field

Work Experience:

  • Required: 2-3 years of experience conducting clinical research studies related to traumatic stress or a similar focus

Knowledge / Skills / Abilities:

  • Experience using computer programs such as Microsoft Word, Excel, PowerPoint, Endnote, and SPSS;
  • Organized, detail-oriented, self-directed, and dependable;
  • Strong time management skills and ability to prioritize workload;
  • Ability to work as part of a team;
  • Able to learn research compliance requirements;
  • Effective interpersonal skills, excellent verbal communication and written skills;


  • Interest and experience in health disparities research

Environmental Conditions / Physical Demands:

Physical: Occasionally lifting up to 20 lbs., sitting and standing for long periods of time, bending, repetitive movement, etc.

Environmental: Exposure to an office environment and office equipment.

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information:

PAVIR is pleased to be an Equal Opportunity Employer for minorities, women, protected Veterans, and qualified individuals with a disability. If you need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department.


  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance – paid by PAVIR
  • Long-term Disability Insurance – paid by PAVIR
  • Short-term Disability Insurance – paid by PAVIR
  • Flexible Spending Account
  • Vacation
  • Sick Leave
  • Holidays
  • 401(k) Retirement Plan with Company Match and Profit Share
  • Employee Assistance Program
  • Commuter Benefits
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By selecting the checkbox below, I am certifying all the information I have provided with my application is true and complete to the best of my knowledge. I understand that all PAVIR employees must complete a “Without Compensation” (WOC) appointment through the VA Research Administration office, which includes fingerprinting, a background check, training, and verification of my education background (including licensure if required for the position I am applying for).

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